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F&A Agreement Uf

F&A Agreement UF: Understanding the Importance of Indirect Costs in Research Funding

Research universities like the University of Florida (UF) rely on external funding to finance their research activities. While grants from government agencies and private organizations may cover direct costs such as personnel salaries, equipment, and supplies, they often fail to account for indirect costs such as facilities, utilities, and administration. To address this issue, UF and other universities negotiate F&A (Facilities and Administrative) agreements with their funding agencies to establish a fair percentage of these indirect costs that can be reimbursed.

What is an F&A Agreement UF?

An F&A agreement UF is a legal contract between UF and a funding agency that outlines the percentage of indirect costs that UF can charge to a project. These costs are categorized into two major types: facilities and administration. Facilities costs refer to expenses associated with the use and maintenance of buildings, utilities, and equipment used in research. Administration costs, on the other hand, relate to the management and oversight of research activities, including accounting, personnel, and compliance.

The F&A rate is the percentage of total direct costs that can be charged as indirect costs. For example, if a grant has a direct cost of $100,000 and an F&A rate of 50%, UF can charge an additional $50,000 as indirect costs, for a total award of $150,000. The F&A rate varies depending on the type of activity, the sponsor, and the nature of the research. The negotiated rate can range from 20% to 80% or more.

Why is F&A Agreement UF Important?

F&A agreement UF is essential to ensure that UF can cover its indirect costs and sustain its research infrastructure. Without adequate reimbursement for facilities and administration, UF would have to divert funds from other sources to maintain its research facilities and operations, which may jeopardize its ability to attract and retain talented faculty and students. Research grants that do not cover F&A costs may also create disparities in funding opportunities, favoring institutions with lower indirect expenses.

To negotiate F&A agreements with sponsors, UF must demonstrate its indirect cost rates based on its actual expenses and sound cost accounting practices. UF has established a Cost Analysis and Compliance (CAC) office to manage the negotiations and monitoring of F&A agreements. The CAC office works collaboratively with faculty, staff, and sponsors to ensure that UF`s indirect costs are accurate, reasonable, and supported by proper documentation.


An F&A agreement UF is a critical tool to enable UF to conduct its research activities optimally. It allows UF to recover its indirect costs, such as facilities and administrative expenses, and ensures that the research funding is distributed fairly and equitably among institutions. To maintain its research competitiveness, UF must continue to negotiate and manage its F&A agreements effectively and transparently.

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